Anna Puchała

- Calculation of HR related accruals
- Collection of payroll data from foreign affiliates, and preparation of reclassification of expats in costs
- Calculation of tax and social security provisions for expats in Portugal, based on data received from foreign affiliates, and payment arrangement of those provisions
- Preparation and sending out of payroll data for expats out for reclassification purposes
- Monthly and on-going reconciliation of HR related GL accounts, including proper reclasses
- Payroll reconciliation: journal vs. payroll report from payroll provider
- Arrangement of HR ad hoc related payments
- Clearing of pre-migration open items on HR related GL accounts
- Preparation and update of handbooks for work shadowed tasks
- Identify opportunities for process improvement

- Ensure that OB and RF cycles are in line with local and PMI requirements and timeline
- Ensure that Actuals Financial Reporting process (month end closing) is in line with local and PMI requirements and timeline
- Ensure timely availability and execution of Budget Control for expats in Portugal
- Ad-hoc requests related with expats cost investigations, invoice approval in SAP and budget status
- Migrating and performing HR Controlling tasks (later tasks on position Finance Analyst – HR Controlling)

Earlier duties extended with the following ones:
- Prepare and/or check proper reports: escalation report on open items, parked-deleted documents, documents with missing WF or attachment, incorrect baseline date report, invoices sent back, scanned report
- Cooperation with other teams based in Cracow and in Philip Morris Affiliates
- Provide support for Spanish, Bulgarian, Romanian and Greek Accounts Payable Teams
- Being in charge of supervisor’s responsibilities during supervisor’s absence – checking proper reports, attending meetings, being support to other team members when needed
- Migration of accounts payable process from Johannesburg, South Africa to PMI SCE, Cracow 20.07.2015-14.11.2015
• Being a backup accountant during transition period
• Clarifying old open items on vendor’s accounts, including requesting updated open items statements from vendors, and clarifying any discrepancies
• Preparing proper reports needed for smooth Go Live – missing attachments, deleted WF, WF not trigged
• Being in charge of shared AP mailbox
• Preparation of invoice flow procedure, and handbooks for FI and MM invoice processing, including non-standard cases
• Providing training for POP and Budget Approvers on new flow specifics

- Verify new incoming invoices in Optical Character Recognition System and send them to SAP
- Process invoices accurately and in a timely manner in SAP, according to invoice legal requirements
- Prepare payment proposals in SAP for weekly and urgent payments
- Prepare and verify potential errors in daily lists of posted invoices and duplicate invoices reports
- Resolve vendor’s and client’s queries by providing a high level and professional support via phone calls and e-mails
- Monthly reconciliation on open items on vendors accounts, including generating and sending reminders on open items
- Cooperation with other teams based in Cracow: Vendor Master Data, Tax Department, GL and Scanning Teams, as well as with Portuguese affiliate
- Prepare payment advices to be sent out to the vendors
- Preparation of sent back letter in case of incorrect/rejected invoice
- Ensure that the responsibilities are fulfilled according to the timetable agreed with the affiliate
- Identify opportunities for process improvement
- Annalise and archive paper documents received from clients and vendors
- Migration of accounts payable process from Sofia, Bulgaria to PMI SCE, Cracow 15.06.2014-4.07.2014
• Taking over of invoices processing from the affiliate’s accountants
• Preparation of invoice flow, including ways of receiving and returning invoices
• Creation of handbooks for FI and MM invoices including non-standard cases
• Providing training for POP and Budget Approvers on new flow specifics

- Provide a customer focused service towards the client and vendors via phone calls and e-mails concerning invoice queries
- Coordinate and manage relationship with the client and vendors
- Verify and clarify in SAP potential errors once the invoice is posted
- Cooperate with Accounts Payables Team, GL and Payment Team
- Maintain logs of problems so that the current and recurrent issues can be reported to the client
- Regular update of query resolution tracker including follow-up and escalate the issues with unpaid invoices to ensure resolution is accomplished
- Participation in LEAN process - improvement project for Service Desk
- Support collection process from Portuguese clients by phone calls
- Support Swiss Service Desk
- Support Accounts Payable and Payment teams in Turku (Finland) during transition from Finland to India, (posting invoices in accounting programs Baswere, Baan and SAP, preparing payment proposals in SAP) 21.05.2012-1.09.2012
- Support Payment Team by performing weekly and urgent payments for employees and suppliers by proper transaction in SAP
- Verify knowledge of Portuguese and Spanish languages during job interviews

Creating lesson plans and preparing classroom activities
Organizing teaching materials
Evaluating students performance

- Taking care of teenagers
- Organizing time and sightseeing tours for teenagers
- Being an interpreter between Spanish and Polish
- Conducting Spanish classes