Agata Zając

-Organizing the office layout and order stationery and equipment,
-Maintaining the office condition and arrange necessary repairs,
-supporting HR in updating and maintaining office policies as necessary,
-ensuring that all items are invoiced and paid on time,
-providing general support to visitors,
-booking transport and accommodation,
-assisting in the onboarding process for new hires,
-liaising with facility management vendors, including cleaning, catering and security services,
-planing in-house and off-site activities, like parties, celebrations and conferences,
-dealing with correspondence,
-managing office budgets,
-ensuring that health and safety policies are up to date,
-attending meetings with senior management,
-assisting the organisation's HR function by keeping personnel records up to date,

- Managing the scheduling of all interviews, ensuring both candidates and assessors are fully briefed;
-Acting as the main point of contact for Recruiters, Managers and Candidates;
-Collecting feedback from Recruiters and Hiring Managers after interviews and uplodading in relevant system/ database;
-Scheduling meetings, international travels, hotel bookings; transfers;
-Updating Applicant Tracking System in real time-Support Recruiters in maintenance of reports and oder ad hoc tasks;

-Always delivering the highest standard of support as a first point of contact
-Performing general administrative support in the Office;
-Supporting the Asset Protection team;
-Greeting and escorting guests;
-Assisting new employee;
-Completing data for the reports;
-Answering telephone calls;
-Preparing presentations;
-Distributing e-mails;
-Taking care of te image of the company;
-Managing relations with vendors, service providers, landlord;