Marta Kosman

•provide a consistent and controlled method for administration and support the company contract and procurement and permitting teams to exchange with correspondence and technical deliverables with contractors and authorities
•coordinate, schedule, process and distribute the outgoing and incoming correspondence within company
•Aassist and support generation of accurate weekly and monthly status reports to ensure requirements and deadlines are being met.
•facilitate, coordinate and ensure deliverables(TPDs, EIAs) are ready for various assurance and quality reviews as required
•support the development of flowcharts, instructions, guidelines to facilitate the effective collaboration between company and vendors/contractors

• document control and managing all technical documents
• keep track of all documents correspondences and transactions. Maintain and update all document registers
• control of issues and receipts of all documents and drawings
• monitor and update any changes and modifications done to the technical documents
• cooperation with project team to prepare of presentation materials, if necessary
• submit documents on time to client
• ensure documents layout to be presentable and according to company’s standards or clients’ requirements.
• expediting support activities
• packing list and Custom Invoice -preparing

•management of incoming and outgoing correspondences
•telephone calls and e-mail
•welcoming visitors
•property and office management (contacts with suppliers)
•subscriptions of publications and media coverage and distribution
•administration support

•preparation of internal newsletters and e-newsletters for Ahold Polska and Ahold Central Europe employees in Czech Republic, Poland and Slovakia (28.000 issues)
•co-edition of European Management Newsletter for Ahold Management in Europe
•working on Employment Branding project
•implementation of Fair Play Line – the communication tool for store employees
•participation in restructuring and change management projects – divestment of 13 hypermarkets
•initiation and organisation special events within the company (conferences, management and employees meetings, integration meetings, events relating to opening of new stores, exhibitions)
•communication of company events, organisation changes, corporate structure to employees
•supporting PR manager in relations with national, regional and local media;- co-operation with local and national authorities on behalf of the company
•organisation of press conferences
•preparation of new hyper- and supermarket openings to welcome VIPs and customers
•creation and management of press database and photo archives
•co-operation with external: Marketing and PR agencies