Elżbieta Winek

• Role construction and further development;
• Creating supporting structure, defining R&R;
• Building positive work experience, exploring and analyzing Employee’s individual needs, responding to requests, defining gaps and addressing them;
• Providing assistance to Associates through individual consultations, researching information, find the most suitable solutions – an advisory role;
• Designing programs for Employees to satisfy their needs and respond to any challenges they may have in areas of finance, health, psychology, education, coaching through inviting experts, organizing panels and training sessions;
• Administrative and organizational support to wellbeing programme and post-programme activities;
• Supporting culture and engagement events, surveys;
• Assuring and providing efficient communication across the entire Team;
• Local Crisis Management Team Member (Deputy of Record Keeper).

Support to HR Executive Director Central Europe & HR Director Poland.

• Managing schedules, appointments and travel arrangements;
• Corporate expenses reporting;
• Communication and correspondence coordination;
• Reports, minutes and presentations preparation;
• Employee Benefit Programme Administration (MultiKafeteria);
• Company events co-organization (i.e. annual integration party)
• Administrative assistance to HR projects.

Executive Assistant
Recently supporting VP Global Manufacturing & & EMEA Manufacturing Finance Director as a Senior Executive Assistant.
12.2011 – 09.2019
• Managing schedules, appointments and travel arrangements;
• Corporate expenses reporting;
• Communication and correspondence coordination;
• Reports, minutes and presentations preparation;
• Administrative assistance to worldwide MFG projects;
• Local Crisis Management Team Member (Deputy/Record Keeper).

Administration Coordinator
04.2015 – 09.2019
• Supervision over Reception and Employees Shop (3 direct reports);
• Cooperation with suppliers – transportation (1 indirect report on-site), office supplies provider, courier and postage service vendors;
• Budget management (planning, executing, monitoring, tenders);
• Integrated Management System – being responsible for some Administration related procedures.

• Inputting data into Axapta system;
• Preparing source documentation to correcting invoices;
• Issuing orders for Transport and Logistics Departments;
• Customer service – providing information on pending complaints;
• Completing and archiving department’s documentation;
• Supporting department on a daily basis.

• Business trips organization;
• Meetings schedule coordination;
• Office supply management;
• Office space administration and equipment maintenance;
• Correspondence and courier shipments distribution;
• Cooperation with administrative and accounting services’ providers (supervision over documentation, payments and other related issues);
• Collecting and preparing property related documents required for real estate transactions;
• Preparing internal databases, drawing up translations.

• Office management: office supplies, onsite services coordination, operating telephone exchange and fax, correspondence and courier shipments management;
• Ongoing support to projects: preparing and recording project documentation, drawing up internal financial reports, verifying documentation conformity;
• Cooperation with accounting department: payments control, preparing necessary documentation, keeping registry of accounting documents;
• Client Relation Management: acquisition of clients and real estate agents for cooperation; supervision over company communication; preparation of internal databases and reports; (i.e. effectiveness of executed mailings).

• Receptionist role: operating telephone exchange and fax, correspondence and courier shipments distribution, administrating meetings schedule, office supply;
• Administrative support to the Office of Management Board: cooperation with Head of Administration Department and MB Members in the area of business trips arrangements, drawing up documentation (reports, translations) and other ad- hoc tasks;
• Office management: cooperation with building administration, onsite services arrangements, company equipment maintenance, office supply, ensuring smooth functioning of the office;
• Spend control: supervision over company cars fleet as well equipment and mobile phones, cooperation with suppliers and service providers, trade conditions revisiting and re-negotiating.

• Operating telephone exchange (incoming calls);
• Cooperation with Clients: providing information and advice;
• Working on internal databases;
• Taking care of good information flow;
• Distribution of correspondence, monitoring over documents circulation;
• Files archiving according to procedures.

• Organizing work of Reception;
• Supporting patients and medical staff (registering patients, providing information);
• Maintain medical documentation and archiving it;
• Preparing orders for medical forms and equipment, supervision over realization and delivery;
• Issuing invoices;
• Monitoring over recommendations and instructions from the National Health Fund and the Ministry of Health;
• Organizational supervision over preventive campaigns;
• Operating telephone exchange, fax and office equipment.