Mateusz Grzesiak

Financial Accounting, Reporting and Controls

Accountable/Responsible for the end to end delivery of all activities within a functional area, root cause analysis and issue resolution
Accountable/Responsible for implementing and enforcing operational and financial control frameworks that are developed in line with Corporate policies and procedures
Accountable/Responsible for implementation and adherence to US GAAP and local statutory GAAP processes
Accountable/Responsible for ensuring completion of all activities and controls required for period end close at a regional level, including monitoring adherence to the close calendar, tracking relevant KPIs
Accountable/Responsible for the financial statement analytical review processes and reporting, coordination and completion activities required for internal and external audits
Communicating and coordinating with Corporate Controllership

Process Improvement

Accountable for the delivery of continuous improvement activities in accordance with group strategy, including identifying and escalation of identified issues

People Management

Coaching, mentoring, and developing the talent under their leadership, aiming for the team to become a talent feeder for the rest of the firm
Provides regular performance feedback and oversees development/training plans for individuals within the team

- taking active part in setting up new SSC in Lodz, leading the team of 20 people during knowledge transfer phases, responsible for successful processes & activities migration
- managing and coordinating operational team of 10 subordinates in day to day operations (accurate and timely month end reporting, SAP and Hyperion reporting, P&L and BS review and analysis, Year End/Quarter End reporting activities, appliance of accounting standards and internal controls)
- ensuring smooth processes and continuous process improvements in the RTR area
- ensuring use of RTR best practice and efficient processes, timely resolution of open issues
- ensuring proper SOX controls are implemented and fulfilled monthly and quarterly
- adherence to RTR service delivery KPI’s & SLAs
- career planning & development for the team
- coordination & follow up with various stakeholders for expectations management

- Coordination of closure for manufacturing and sales organizations
- Manage Material Ledger Closing month end & pre-close activities
- COGS, SG&A, F&W accounts reconciliations
- COPA (Sales and Distribution SAP module) vs FI (Financial SAP module) differences analysis
- coordination of BSR process : AP/Intercompany/Banks/Fixed Assets/AR

Project Manager (4Q17-1Q18 ) Standard Operating Procedures implementation, status tracking, harmonization, audit procedures & quality check

Leading Balance Sheet Review project (in progress) : maintaining and improving standards and processes around BSR for Italian entity

- managing and coordinating operational team of 20 subordinates in day to day operations (VAT declarations, Intrastat reporting, invoices coding)
- ensuring that the service levels meet the requirements of SLA
- ensuring efficiency & high quality of processes
- LEAN concept implementation and adjustment according to process specifics
- monitoring risk of service provided and ensuring implementation of mitigation measures
- managing customer satisfaction
- coaching, mentoring and developing team members
- coordinating all HR aspects (also recruitment if applicable)

- managing team focused on consolidation & GL processes
- coaching and guiding team of 20 subordinates
- leading the team through new ERP (SAP) implementation process & post implementation issues
- organizing performance management processes
- execute monthly/quarterly closings & reporting according US GAAP and statutory requirements
- ensure timely and accurate completion of account reconciliation's and closing tasks
- identifying simplification and improvement opportunities
- supporting the recruitment process

- managing a team focused on general accounting & consolidation processes
- coaching and guiding team of 10 subordinates
- organizing performance management processes
- execute monthly/quarterly closings & reporting according to accounting standards and policies
- ensure timely and accurate completion of account reconciliation's and closing tasks
- identifying simplification and improvement opportunities
- supporting the recruitment process

- Transition leader (May 2013 – Sep 2013): migrating consolidation processes from outside partner:
defining scope & training needs, internal & external recruitment, and coordination of transition
process
- Overall supervision and coordination of all activities performed within the team
- Global Consolidation Specialist tasks

- Taking over new responsibilities from US client – improving and implementing
- Consolidation tasks coordination
- Account Reconciliation review and preparation if needed
- System feed corrections / tracing rejected and aged AR items and resolving them
- Journal Entry preparation and uploads
- Completeness Check between Ledgers and Hyperion - Edit checks errors follow up
- Wire transfers in internal banking system
- Management of different type of databases and preparation them for business purposes
- Improvements of consolidation processes
- Ad hoc analysis

- Managing weekly payment runs via Open Accounts application
(preparing payment proposal lists : EFT, cheques, direct debits / checking posting correctness / posting payments in the system / contact with bank and answering payment queries)
- Processing high and low value manual payments / wires via Business Online / different countries and currencies
- Bank statements reconciliation
- Preparing cash flow file and distributing to financial controllers
- Liaising with suppliers to confirm payment schedule dates and resolve any issues
- Customer statements reconciliation
- Maintaining contributor AP system
- Contact any new suppliers for bank details, post/email remittance advices to suppliers

- Processing financial documents for Philips Lighting in different countries (including releasing invoices / payments/ month end reporting)
- Ensuring that all invoices are correctly signed off in accordance with approval matrix
- Processing month end entries
- Handling intercompany reconciliations
- Maintaining relationships with internal customers