Małgorzata Zalewska

• administrative support, cooperation with firms providing services to the company,
• organizing General Meetings of Shareholders and Meetings of the Supervisory Board,
• maintaining positive relations with clients,
• updating information files and databases,
• registration of the office correspondence,
• translating of the office documents,
• coordinating business trips,
• supplies for the office.

• providing assistance to customers (Polish pharmaceutical companies) on a daily basis,
• coordination between Polish and Italian office: informing on delivery dates, payment terms, preparing both Polish and English versions of documents,
• translating quotations, protocols and other documents related to contracts,
• checking and ensuring whether the required testing materials are coming in at their due time to Italy,
• organizing all matters for business trips.

• secretarial support to the project team (preparing documents),
• ensuring efficient flow of information & maintaining a positive image of the company,
• managing the company petty cash fund,
• looking after clients, guests, business partners,
• arranging and coordinating business trips (hotel and flight reservations),
• cooperation with firms providing services to the firm, organizing office work with external contractors (office suppliers, translation agencies, archiving company),
• handling telephone inquiries,
• preparing company’s internal newspaper,
• ensuring that promotional materials are kept up to date,
• distributing email inquiries addressed to the firm to appropriate departments,
• distributing correspondence and registering it in database (updating lists of clients, phone directory).

• ensuring marketing expenses did not exceed budget allocated for the given product,
• dealing with International Congresses - travel and accommodation bookings for doctors or medical representatives at Congresses, cooperating with other branches of Sanofi,
• assisting in organizing social events for workers,
• arranging appointments.

• administrative support,
• monitoring and managing all office supplies and services,
• running cash management,
• settling accounts in cash or bank transfers of due money.

• taking care of office supplies,
• arranging meetings,
• making hotel and flight reservations,
• making minor administrative decisions,
• general office secretarial duties.

• providing secretarial support to the boss,
• ensuring the smooth day-to-day operation of the office,
• calendar management.