Katarzyna Cytloch

* devising and maintaining office systems
* arranging travel, visas and accommodation
* screening phone calls, enquiries and requests, and handling them when appropriate
* meeting and greeting visitors
* organising and maintaining diaries and making appointments
* dealing with incoming email, faxes and post, corresponding on behalf of the CEO
* carrying out background research and presenting findings
* producing documents, briefing papers, reports and presentations
* organising and attending meetings
* liaising with clients, suppliers and other staff
* carrying out specific projects and research
* responsibility for accounts and budgets
* drafting speeches, articles, briefings, and project proposals as requested by the CEO
* co-ordination of Management Board meetings

* assisting with Personal Care
* enabling mobility, including Moving & Handling transfers, pushing wheelchair, checking of specialist equipment e.g. wheelchair seat cushion, driving of clients vehicle, as directed
* dietetics, including assistance with menu planning, preparing, serving and storing of foods.
* Assist client to fulfil activities of daily living e.g. working, leisure, education.
* assist with medications as prescribed by medical team.
* dealing with correspondence and financial matters as requested.
* day to day household tasks e.g. changing beds, laundry, ironing, shopping.
* respect for client confidentiality and discretion at all times.
* reporting & recording as per company procedure.

- developing the company’s growth strategy, quality policy, development and improvement of internal procedures
- managing personnel policy: coordinating the recruitment process (developing job descriptions, verifying job offers, conducting interviews), coordinating training projects, overseeing the recording of working time
supervision of marketing activities: cooperation with advertising agencies and printers
- public relations: creating the image in social networks (LinkedIn, Facebook) and website administration, cooperation with local media, internal library creation
- implementing new systems (including TimeFrame, DMS) and internal training for lawyers
- managing calendars of Partners of the law firm; leading internal cash, monthly reports
- collecting documents and participation in tenders for legal services

- negotiating lease term, cooperation with the owner of the building
- organizing and coordinating work of subordinate team (15 people)
- conducting internal library, documents archiving
- organizing business meetings: seminars, conferences
- invoicing, sales process management, debt collection
- building and maintaining positive relationships with suppliers, cooperation with Partners of the law firm
- organizing business trips , accommodation, buying plane and train tickets
- cooperating with media, website management, ordering marketing products, team building organization