Karolina Pachel

- researching markets to identify opportunities for events;
- liaising with clients to ascertain their precise event requirements;
- producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
- agreeing to and managing a budget;
- securing and booking a suitable venue or location;
- coordinating venue management, caterers, stand designers, contractors and equipment hire;
- identifying and securing speakers or special guests;
- planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
- coordinating staffing requirements and staff briefings;
- selling sponsorship/stand/exhibition space to potential exhibitors/partners;
- preparing delegate packs and papers;
- liaising with marketing and PR colleagues to promote the event;
- liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures;
- coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
- overseeing the dismantling and removal of the event and clearing the venue efficiently;
- post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Member of Conference Organizing Committee of such events as: Atmosphere, Bitspiration, E-nnovation, Startup Weekend Krakow.