Alicja Monczakowska

* providing written translations;
* preparing reports;
* preparing power point presentations;
* arranging travel insurances;
* arranging travel and accommodation;
* managing the office layout and maintaining supplies of stationery and equipment;
* pool car management;
* mobile phones management
* performing administrative support;
* performing support in topics related to safety and health (Bhp) issues;
* inputing purchase orders in SAP;
* other ad hoc duties.

BSC Office and EHS Coordinator / Starszy inspektor ds. BHP i Koordynator Biura BSC
John Deere
Dec 2017 – Present

Covering two main areas of responsibilities:
- coordination of the Business Service Center office in Poznan, which includes: supervising of the Business Garden premises administrator and office services suppliers, BCP coordination for two localization: Business Service Center and Branch; coordinating Team Enrichment initiatives for employees in BSC and supporting the BSC team in Corporate Social Responsibility issues.
- coordination of Environmental Health & Safety related issues covering JDPL Branch Office, JDPL Business Service Center Office and also future JD Bank Branch in Poland.

References for Assistant to General Manager position

* performing administrative support for 15 companies;
* Managing the financial activities:
- receiving and settling invoices;
- managing staff payroll;
- making cash reports
* managing the human resources activities
- maintaining employee records
- recruiting staff - this includes developing job descriptions and person specifications, preparing advertisements and checking application forms (I do not conduct interviews)
* managing the administrative support infrastructure and office infrastructure, (eg. Building, facilities repair, office equipment etc)
* organizing the office layout and maintaining supplies of stationery and equipment;
* arranging travel and accommodation (both in country and abroad)
* dealing with incoming email, faxes and post;
* making all sort of written translations (mostly agreements and shareholders resolutions)
* organizing all sort of company parties

additional duties from June 2014 - March 2015
* end to end payroll processing,
* understanding and following payroll procedures and payroll related forms.
* maintaining and updating employee records on the payroll system,
* clearance of working time,
* preparing month-end processes such as drawing up the declarations for ZUS, US and PRFON obligations,
* preparation of employee contracts

I'm a one-man band so to say.

References

* administrative support of the regional subsidiary
* organizing conferences and trainings for contractors
* keeping the documents workflow in accordance with the applicable procedures
* preliminary dealing with cost documents, close cooperation with accountant's office
* supporting the Area Manager
* creating, analysis and supervision of the office budget
* managing and updating the customer data-base
* preparing offers and agreements for the contractors

References

* administrative support of the office
* preparing weekly, monthly and quarterly statements summarizing the activities of the company (a very good knowledge of Excel)
* managing and updating the customer data-base
* organizing trainings and meetings
* supervision of press advertisements posted by the company

* managing the customer data-base
* accounting of sales representatives and employees
* preparation of correspondence and loan documentation
* providing information concerning company's products via phon