What if you were given the opportunity to make a difference?

It`s time to embrace your Infinite Possibilities! This is your opportunity to be a part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and cutting-edge technology. We have spent more than 100 years creating new ideas and we are looking for people who can collaborate to help us build on our history while creating future success.

We are an established and expanding Global Business Services Center in Krakow. Thanks to our engaged employees and operational excellence we provide advanced services in the areas of Finance, IT, Global Sourcing, Supply Chain and Global Customer Service.

You have the opportunity to contribute your unique talents as you develop a rewarding career and learn from experts in our diverse and international work environment.

Certificate of Insurance (COI) Specialist

Miasto: Kraków

Region: małopolskie

Purpose

This position will work with vendors, insurance companies, and third party service providers to identify unresolved supplier insurance deficiencies and resolve them by contacting the vendor to alter coverage or explain requirements, or an authorized exception process.
The COI Specialist will be primarily responsible for addressing issues of non-compliance with the vendor base. They will correspond with EBIX to determine non compliant / problematic vendors and determine the appropriate path forward.

Key Accountabilities

Direct supplier contact to identify the cause of non-compliance and retrieve necessary compliance documentation
Explain different insurance requirements to vendors, IP facilities and insurance providers
Monitor Ebix for deficiencies, referrals, cancellations, expiring certificates
Communicating changes in vendor insurance requirements to suppliers as necessary
Serve as a liaison between legal, risk management and vendor while satisfying insurance exceptions
Document reasons for non-compliance and completing all necessary documentation to allow a defined facility manager “yes / no” approval capability
Support and execute all administration activities associated with your account base, ensuring timely updates and accuracy of our system (contact, status reports, exceptions etc.)
Improve record keeping practices by identifying and eliminating duplicate records
Prepare facilities for annual outages by ensuring all identified vendors are compliant
Work with facilities to understand waivers and vendor reluctance to insurance requirements
Review contracts and compare against IP insurance requirements and update facilities on resolution
Work with Corporate to ensure all new vendors are set up in Ebix with appropriate risk profiles
Actively identify opportunities to simplify our processes to allow for improvement in compliance and less administrative duties for facilities
Research and access COI’s to assist the Legal and Risk Management departments as necessary

Skills and Experience Requirements

University degree in Business or related field
Excellent command of English
Strong interpersonal skills to communicate and collaborate with all levels of our organization and external parties (vendors, insurance companies, IP Management)
Experience with SAP would be an asset
Good team working skills
Strong administrative skills are required
Working hours overlap with US time zone (until 8:00 PM)

We offer

This role is an ideal position to gain knowledge of Global Sourcing process and managing supplier risk in North America. During daily duties, COI specialist will learn how to manage multiple stakeholders (Insurance Agents, Facility Managers, Suppliers/Vendors, Legal, and Risk Management) with various priorities, demands and requests.

The role should interest a highly motivated individual with a strong desire to continually learn new policies, adapt to evolving processes and dealing with ambiguity.

Aplikuj teraz

Please submit your CV in English.
Please, place in your CV the following clause:"I hereby agree for processing my personal data, included in my application for a job, for the purposes of recruitment process, according to the Data Protection Act of 29 September 1997, unified text published in the Polish Journal of Laws (Dziennik Ustaw) of 2002, no. 101, item 926, later amended."