Joanna Kaczmarek

- Team management of 15 people: accounts payables
- Motivating and supporting team in order to achive set goals and effectiveness level
- Responsibility for accounting regulations compliance,
- Supervising month- and year end closing activities,
- Setting KPIs
- Effectiveness improvement
- Preparing reports for internal client and management
- Cooperation with auditors, preparing required data, reports
- Contact with internal and external clients - escalations
- Interviewing potential employees
- Responsibility for development and promotions within the team
- Project management

- Conducting transition from Carl Zeiss AG into Shared Services
- Perform day-to-day accounts payable transaction in a timely and accurate manner in accordance with defined operating procedures
- Posting outgoing payemnts
- Checking and posting incoming invoices, credit notes a with SAP Purchase order reference
- Checking and posting incoming invoice, credit notes without SAP Purchase Order reference
- Manage routine mis-matched, blocked or parked invoices
- Administer invoices: control, verification (workflow and electronic handling), processing
- Resolves problems and perform trouble-shooting when required
- Checking supplier payment reminders
- Generate defined standard reports and process ad-hoc requests
- Perform period-end processing and reporting
- Contribute to process improvement initiatives
- Perform other duties as required within AP
- Prepare information to create vendor or employee account in SAP
- Allocate cash movements in FEBA
- Payment proposal and its verification
- Follow up on Intracompany reconciliation

- Conducting transition from Swiss Carl Zeiss companies into Shared Services
- Perform day-to-day accounts payable transaction in a timely and accurate manner in accordance with defined operating procedures
- Posting outgoing payemnts
- Checking and posting incoming invoices, credit notes a with SAP Purchase order reference
- Checking and posting incoming invoice, credit notes without SAP Purchase Order reference
- Manage routine mis-matched, blocked or parked invoices
- Administer invoices: control, verification (workflow and electronic handling), processing
- Resolves problems and perform trouble-shooting when required
- Checking supplier payment reminders
- Generate defined standard reports and process ad-hoc requests
- Perform period-end processing and reporting
- Contribute to process improvement initiatives
- Perform other duties as required within AP
- Prepare information to create vendor or employee account in SAP
- Allocate cash movements in FEBA
- Payment proposal and its verification
- Follow up on Intracompany reconciliation

- Audit expense claims by making sure all information is correct and is compliant to country specific Travel & Expense (T&E) policy

- Inform users in a timely manner and follow up in case expense claim is incorrect or if compliance issue are discovered

- Transition support of new countries into shared service
- Project team support in travel process relating issues
- Handle credit card reconciliation and act upon deviations
- Answer phone calls from various stakeholders- query handling and resolution
- Respond to all inquiries related to TEC documents handling and payment
- Make sure that control procedures related to expense claim audit is followed
- Coordinate resolution of issues related to base data e.g. employee data, accounting base data, etc.
- Ensure the above responsibilities are in accordance to the Service Level agreed with the client
- Actively contribute to the continuous improvement of process and working routines and strive to constantly reduce the average time spent per expense claim
- Credit card administration duties (applications, reminders, assigning/ unassigning cards in TEC)
- Take an active role in developing junior expense claim specialists
- Provide internal TEC trainings for IKEA co-workers

- Audit expense claims by making sure all information is correct and is compliant to country specific Travel & Expense (T&E) policy
- Inform users in a timely manner and follow up in case expense claim is incorrect or if compliance issue are discovered
- Follow-up on expense claims with pending open questions or issues
- Release expense claims for payment
- Check physical documents (receipts) against expense claims to ensure correctness and completeness of documentation)
- Inform users and follow up in case physical documents are missing or incomplete
- Archive claims according to agreed routines
- Handle credit card reconciliation and act upon deviations
- Answer phone calls from various stakeholders- query handling and resolution
- Make sure that control procedures related to expense claim audit is followed
- Coordinate resolution of issues related to base data e.g. employee data, accounting base data, etc.
- Ensure the above responsibilities are in accordance to the Service Level agreed with the client
- Actively contribute to the continuous improvement of process and working routines and strive to constantly reduce the average time spent per expense claim
- Credit card administration duties

aktualizacja bazy danych klientów niemieckojęzycznych i uzupełnianie rekordów

obsługa klienta duńskojęzycznego, składanie zamówień, dbanie o wygląd stanowiska, przygotowywanie posiłków

prace biurowe, prowadzenie korespondencji z klientem krajowym oraz międzynarodowym, tłumaczenia niemiecko-polskie oraz polsko-niemieckie

indywidualne lekcje języka niemieckiego dla pracowników

udział na międzynarodowych targach Wasser Messe w Berlinie jako tłumacz

Nauczanie języka niemieckiego na poziomach A1-B2