Anna Wnukowska

2 independent positions within one organisation (50/50)

(1) Full administrative support to the Regional Chief Information Officer:
- Setting up regional steering commiittees / calls / meetings
- Planning and organising CIO's extensive business travelling agenda
(visiting 3-4 countries of the CEE Region each week)
- Coordinating all the logistics for the Regional video conferences
- Managing business expenses of the CEE CIO
- Planning semi-annual Regional Offsite in Europe for 30 Senior Directors
- Coordinating all the logistics (hotel, taxis, meetings, ect) for the Warsaw visits
of the CEE COO
(2) Administrative support role at the Project:
- Logistic and administrative support in organising Governance meeting at the Project
- scheduling recurring Project Committees and Regional Steering Groups
(with the PL CEO and the CEE CEO)
- Preparing notes (“minutes”) from the weekly Project management meetings
- Allocating resources in the Company's project mngmt application
- Project Document Management:
- Updating several tracking records on the shared workspace
(time consumption, CRs, current schedule, etc)

Executive Assistant to the Board Member/Operations & IT Division Head (COO)
- Full calendar and inbox management of my supervisor
- Setting up meetings / committees / sessions, etc,
- Planning and organising business trips of my Manager
- Reviewing all incoming messages, and responding to most of them
on behalf of my Boss
- Consolidating and verifying materials for Executive Committees/Board Meetings
- Administrative support to the Regional Project Team, located in Warsaw:
Supporting 2 expat managers, Organising business trips, Claiming expenses
- Assistance to the Regional COO related to his visits in Warsaw (agenda, hotel, ect)
- Participating in some committees and mngmnt meetings to learn more about
the business

Executive Assistant to the vice President of the Bank – Deputy Chairman
of the Board (Chief Financial Officer & Chief Operating Officer)

- Full Assistant support including:
Extensive diary management of the CFO/COO and the CEO (co-assisting)
Arranging local and international calls, meetings, tele & video conferences
Ensuring of proper correspondence & official documentation flow in timely manner
Organising all travels for the CFO, ind. providing document. packs, arranging visas, etc.
Assisting in global management’s visits in Warsaw:
Co-assisting to the CEO of the Bank (business and private tasks )
- Full Administrative support within Finance Division:
Organising quarterly town halls (with multimedia presentations)
Registering invoices for further payment
Coordinating internal & external Audit reviews in the department:
Booking conference rooms, arranging office supplies and access cards
Setting up local meetings between KPMG and Finance managers
Supervising all inventory reviews in the Finance division

- Extensive diary management of the CEO:
- Planning and organising international business travels,
- Organising off-sites, and business visits of senior management from the Region
- Preparing documents & presentations in MsOffice (Ppt, Word, Excel, Visio)
- Liaising with all regional and local direct reports of the CEE COO/RGHE CEO
- Supporting the Head of Ops. in creating a strategy model for all Operational Units in the Hub
- Processing expense claims & invoices
- Supporting my managers in all Expatriate related matters/formalities (Dutch & British)
- Supporting other Management Team members, in absence of other assistants

- Diary management of my 4 supervisors:
- Preparing documents for clients and tenders
- Managing an application dedicated to assign consultants to various projects (resourse planning)
- Supporting Senior Assistant in organising staff events/off-sites
- Receiving external client calls (also - preventing head-hunters to contact our staff)
- Translating documents
- Archiving contracts and SLAs (from paper to electronic)
- Order office supplies for the department

- Full administrative support to the Head of ca. 1500 employees, including:
- Extensive diary management;
- Arranging local and international calls, meetings, tele & video conferences;
- Managing all visits of regional & global (itineraries, accommodation, transportation, restaurants);
- Updating PowerPoint presentations based on input delivered by managers;
- Organising all business travels for the SCOO,
- Liaising with other PAs/EAs globally (building very good relations)
- Ensuring of proper correspondence & documentation flow in timely manner
- Claiming expenses & invoices

- Organising all major staff events within the Division:
- The New Year’s Ball for all division staff & special guests, invited ca. 1500 people (incl. The Management Board of the Bank, present at the event)
- The integration offsite for all managers in the Division (ca. 250 people), with charity activities for local community (i.e. refurbishing an orphanage)
- Integration summer offsite for 3 departments (out of 14 reporting depts/units)

 Managing HR documentation of staff
 Administration support to expats & the management team of the Project
 Project communication & events planning
 Managing Inventory database
 Registering deliverables in the Project application
 Ordering office supplies and other ad hoc tasks

- Reporting to the Head of the Department, responsible for Global Clients (i.e. WorldCom)
- Responsible for providing estimate pricing and technological capacity of the ‘wholesale’ telecommunication/internet links in Poland, based on cooperation with IT experts and sales managers
- Calculating costs of basic connections within Warsaw City distance

* This was my 1st professional business experience. When my temporary contract expired I was offered a permanent position, but had to decline it due to my studies (full time daily studies)